Send the weather delay notice
Published 2026-10-01
Rain cancelled the visit. The customer still needs a short delay note: the day is off, what happens next, and who to call. You rewrite it for each address, then paste it into mail. Replies land somewhere else.
Your AI assistant can send that notice from your address and keep it on the job.
What is still on you
Every delayed visit has a customer, an address, a new window or a hold, and a contact. You type the same note again, or you skip it when the next call is already waiting. If they reply with a new time that works, you hunt which thread still has the ask.
ChatGPT can schedule a prompt that rewrites the delay note. That still wakes a model every run. Drafting is easy. Sending from your address, and leaving a record the next person on the crew can open, is still on you.
What your AI assistant does
It keeps the visit in one place (customer, address, scheduled day, contact, delayed or not). When you mark the day weather-off, it sends a short mail from an address you own. Replies come back to the same inbox. You ask whether they answered. It reads the reply and can update the visit.
If you want a morning pass for visits marked delayed overnight, a Routine runs code on a schedule. Ordinary bash. No model in the loop. It lists who still needs the notice, or it mails you the open list. It does not wake a model to invent the schedule.
The next person on your team opens the same visit. They do not ask you to forward the chat where you typed the note.
What this is not
This is not a new dispatch tool you learn first. It is the weather delay mail you already send by hand. Your AI assistant keeps the address and the visit.
Hand it off
Copy this into your AI assistant:
Add Sails from https://sails.app/start. For the weather-delayed visit at [address] for [customer], email [their email] a short delay notice: the day is off, the next window if I have one, and who to call. Send from my Sails Mail address. Keep it on the visit so I can ask if they replied. Use Mail and Files or a database. Ask me anything you need before you start.